Your Personal AI
Scheduling Assistant
Otto is your virtual scheduling assistant here to help make tasks and decisions easier. Ask Otto for insights and support to build better schedules, for you and your team to succeed.
Meet Otto! Your new AI team member.
Otto
Ask. Learn. Schedule Smarter.
Scheduling shouldn't feel like guesswork. Ask Otto anything you need such as "Do I have enough people for next week?" Or"Who's working too many nights?". The AI knows your schedule and people giving you personalized tips & insights.
- Get instant answers to your scheduling questions without manual searches
- Save time by learning from real schedule data, not guesswork or assumptions
- Spot risks before they happen like fatigue, skill gaps, or understaffing
- Build safer, fairer, more balanced schedules that work for everyone
Otto
How do I set up a safe schedule?
Night shifts are a common safety concern. Based on your shift data, I recommend: no more than 3 consecutive night shifts, and minimum 2 rest days after a block of night shifts.
This will help reduce staff fatigue and improve circadian rhythm.
Would you like to know how to create that rule?
Better Insights, Safer Teams
Otto analyzes your scheduling data and provides the insights you need to make the right decisions for the health and well-being of your teams.
Make Smarter Decisions, Informed By Scheduling Data
Ask Otto for the data you need to make smart, informed decisions quickly.
- Look up stats, coverage gaps, shift allocations and time off information across departments
- Check skill-mix requirements and identify potential shortages before they become critical
- Review workload distribution and ask about staff utilization across different shift types
- Get clear explanations about schedule changes, fairness and compliance across your team
*Otto's information is restricted based on user permissions by default.
"Otto has completely transformed how we manage staff scheduling. The AI actually understands our unique clinic setup, shift patterns, and preferences, making adjustments automatically and intelligently. Otto has become an essential member of our team."
Vivien Chan
Operations & Customer Relations Manager, Peticare Medical Group
Streamlined Knowledge, No More Guesswork
Otto is your single source of truth for all schedule knowledge. Make schedule handovers and transitions easier between administrators. Understand schedule information and changes to eliminate confusion.
- Deal with schedule changes in one place with AI assistance
- Learn your schedule without reading lengthy handover notes
- Customized specifically to your schedule data
The Future of Scheduling is Here
Otto will soon be able to take action on your behalf, making scheduling effortless — always with your approval and oversight.
"Build me a draft roster"
Upload your Excel or CSV files and let Otto create a draft roster for you automatically, saving hours of manual work.
"Create a night shift"
Otto will perform tasks such as adding employees, creating shifts, and managing your roster with simple commands.
"Help improve my roster"
Receive intelligent suggestions for schedule optimisation and staff well-being based on your rostering data.
Powered by Agentic AI
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Frequently Asked Questions
Common questions about the AI Scheduling Assistant
Our AI Schedule Assistant can help you understand your schedule, answering questions about your schedule instantly. The AI understands your team's context, constraints, and preferences to provide relevant information.
The AI Schedule Assistant provides you with instant insights, tips and knowledge, but you maintain full control.
Agentic AI will revolutionize how we approach workforce scheduling. The ability to have AI autonomously handle complex scheduling tasks means more time for strategic planning and less time on administrative work.
Yes. Otto's access to information is restricted by existing user permissions, ensuring that each individual can only retrieve data they are authorized to view. Sensitive or administrative information remains fully protected and accessible solely to those with the appropriate access. Staff cannot use Otto to query content restricted to administrators.
Ready to experience the future of scheduling?
See how AI-powered assistance can transform your scheduling workflow.