Should Your Next Staff Schedule Be Built With AI?
AI-powered staff scheduling systems are transforming how businesses manage staff scheduling. Explore the benefits and see if it's time to upgrade.
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Free Staff Schedule Template (Excel)
Stop struggling with schedule creation. Download our professionally designed Excel template specifically built for shift work scheduling.
Distribute shifts across staff
Easily review the staff balance on each day
Track FTE against contract hours
Edit and personalize to meet your requirements
Printer friendly and easy to use
100% Free - No credit card required. Just fill out the form and download instantly.
Get Your Free Template
Fill out the form below to download your Excel schedule template
What's Included in the Template
Everything you need to create professional staff schedules in Excel
Pre-formatted 6-week schedule
The dates and days of the week are already laid out for 6 weeks, ready for assigning shifts.
Staff information section
Space to record each employee's name, initials, skill level, and FTE (contracted hours).
Shift allocation and totals
Cells to assign different shifts, with automatic totals at the end for tracking workload.
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Recommended reading for Excel Schedulers
Schedule more effectively with Excel Ep1: Staffing level counts
Have you ever wondered how to set up your scheduling spreadsheet to quickly check if you have the right number of people on every day? Maybe you already have, but you would like some color coding or even a quick check that every day is staffed correctly. In this post, I will go over some easy-to-implement excel formulas to do just that.
Read more
Schedule more effectively with Excel Ep2: Sleep Days after Night Shifts
For those of us writing schedules with 24-hour coverage, there is the necessity to account for sleep days for those that are transitioning from night shifts to day shifts. Sometimes in the deep schedule writing state, we can lose track of these things in the struggle to fill every shift. Let's set up some Excel formulas to check this for us instead of seeing it ourselves much later.
Read moreFrequently Asked Questions
Everything you need to know about our Excel schedule template
This free Excel staff schedule template is designed for managers, staff schedulers and team leaders who need a simple way to organize staff shifts. It's best suited for workplaces that want a straightforward, no-cost solution without needing to adopt new software.
Excel can be a quick and familiar tool for scheduling if you have a small team and relatively simple shift patterns. However, it can become time-consuming and error-prone as your workforce grows, especially when handling last-minute changes, compliance requirements, or multiple locations.
The Excel template is static - you download it and update manually. Our free digital scheduling tool, on the other hand, allows you to build and share schedules online, make real-time updates, and automatically notify staff of changes. Digital scheduling reduces admin time, helps prevent double-ups, and ensures your team always has the latest version.
Still Creating Schedules Manually?
While our Excel template saves time, RosterLab's AI can create optimized schedules in minutes, not hours. See how much time you could save.